1.   Steps for creating a Team Cleaning Database

2.   Labor Analysis Calculations

1.   Steps for creating a Team Cleaning Database

    New Databases

1. Go to Setup Menu, Setup Jobs. Rename the Jobs in a way so that you will create as many teams as you need and as many project jobs as you need. For example, Team 1, Team 2, etc.   If you choose to assign Jobs to individual members of the Team, you may use Job names such as Team 1 Utility Specialist could be T1-Utility, and T1-Restroom, T1-Vacuum, P1-Project, P2-Project, etc.  Assign the Team Leader to the job.

2. Go to Area types.

3. Create new Area Types or change the existing Area types used for your existing customer to match the Team Cleaning Concept. Put all the Team Tasks and all the project work into each area type.

4. During Workloading, assign the Job number for the Team that will be cleaning each Area.

5. Using the Second button on the Workloading Menu (load tasks), Load the Tasks for each facility for the customer.

6. If you chose individual members of the Team as Job numbers, go to tab 3 - Jobs, button 2 - View/Change Job Numbers for Routine and Project Tasks. Assign each of the Team Jobs to the appropriate Team Member. The best way is to sort each group (Routine and Project) by Task. In this way it is easier to give all of one task (i.e. vacuuming) for a Section to a team member. Likewise, give all the Project work to your Project Job numbers.

    Existing Databases

1. Clone or backup your existing database, or use a new database.

2. From the Administration Menu, click Delete all tasks for a Customer, choose the customer and delete.

3. Go to Setup Menu, Setup Jobs. Rename the Jobs in a way so that you will create as many teams as you need and as many project jobs as you need. FFor example, Team 1, Team 2, etc.   If you choose to assign Jobs to individual members of the Team, you may use Job names such as Team 1 Utility Specialist could be T1-Utility, and T1-Restroom, T1-Vacuum, P1-Project, P2-Project, etc.  Assign the Team Leader to the job.

4. Go to Area types.

5. Create new Area Types or change the existing Area types used for your existing customer to match the Team Cleaning Concept. Put all the Team Tasks and all the project work into each area type.

6. During Workloading, assign the Job number for the Team that will be cleaning each Area.

7. Using the Second button on the Workloading Menu (load tasks), Load the Tasks for each facility for the customer.

8. If you chose individual members of the Team as Job numbers, go to tab 3 - Jobs, button 2 - View/Change Job Numbers for Routine and Project Tasks. Assign each of the Team Jobs to the appropriate Team Member. The best way is to sort each group (Routine and Project) by Task. In this way it is easier to give all of one task (i.e. vacuuming) for a Section to a team member. Likewise, give all the Project work to your Project Job numbers.

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2.   Labor Analysis Calculations

1. Cost per Square Foot = Labor Cost divided by Sq. Ft.

2. FTE Staff Required = Labor Hours divided by Hours Worked

3. Hours Worked = Yearly Labor Hours Per FTE: (full time employee) (from client entry in box)

4. Result (hidden) = Staff Required divided by Cleaning Days Week

5. Cleaning Days per Week = Cleaning Days per Week: (Usually 5 or 7) (from client entry in box)

6. Productivity Per FTE Per Day = (Sq. Ft. Cleaned divided by Result) multiplied by 5 (Square Feet cleaned per cleaner per day)

7. Note: Number 5 as multiplier in Productivity Per FTE Per Day formula assumes each FTE works 5 days per week.

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